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Secretary

Ref: 07820 | Permanent | London | £35000 - £38000 per Annum

Secretary – 13-14 Month Contract
Monday to Friday – 9am – 5pm
London – Chancery Lane
£35,000 - £38,000

A highly respected firm of Chartered Accountants seeks a Secretary to join them on a contract basis.

The role:

As the Secretary you will provide full support to 3 Partners and provide full administration support to the wider team including Managers and Directors.

The key responsibilities you will undertake include managing diaries, typing letters, reports and emails and assisting with clients. Other responsibilities include:
Maintaining diaries and organising meetings
Organising travel arrangements and accommodation
Audio typing
Preparation of standard letters and drafting straightforward correspondence to return documents
Working with the Manager/Partner and the Finance team to manage unpaid bills and processing standard, quarterly invoices
Managing incoming post for Partners and Managers including scanning of large documents and maintaining the relevant electronic client filing system
Preparing expense claims for Partners and maintaining spreadsheets of statistics
Some responsibility for dealing with typing for other members of the group, organising stationery for the group and maintaining records of bookings and holidays etc.
Covering the office reception/switchboard and taking/screening all incoming calls and redirecting as appropriate
Assisting our Facilities Manager with office administration as and when required

Key requirements:

As the Secretary you must have at least 4-5 years of experience within a similar role ideally from a law, accountancy or other professional services firm. You must also have:
Ability to build relationships with clients and inspire confidence to assist with the management of Partners` time
Ability to adapt between different types of work and work under pressure
Strong IT skills including, but not limited to Word and Excel
Accurate and fast audio typing skills
Good standard of literacy e.g. grammar and spelling to correct documents, as necessary.
Attention to detail
Discreet and able to retain client confidentiality

The position:
This position is a 13-14 month contract starting in September, the candidate must be available immediately and must meet the above criteria. This role requires candidates to be full time in the office.